Keeping you Covid secure

Energy Trading Week 2022

Background

Last updated 9/9/21

Following the Government’s green light for the return of events, we have been working hard to put in place a series of enhanced measures that will ensure events are safe from build-up to breakdown and deliver a secure and enjoyable experience for our guests.

The event venue has achieved the ‘We’re Good To Go’ industry standard and supporting mark launched by VisitBritain, in partnership with the UK Government and National Tourist organisation of Northern Ireland, Scotland and Wales

It means that they have demonstrated that they are adhering to the respective Government and public health guidance, have carried out a COVID-19 risk assessment and have the required processes in place to ensure that the risk of transferring infection is minimised. Please read below about the measures put in place to ensure the safety of all our guests and reduce the risk of Covid-19 from arrival to departure.

Please note that to be allowed entry to Energy Trading Week, all attendees will need to show either proof of full vaccination, or proof of a registered negative lateral flow or PCR test result taken within 48 hours prior to arrival.

Proof of vaccination means an NHS Covid Pass on the NHS app. Proof of a negative test result means an NHS text message or email confirming registration of the negative lateral flow or PCR test result.

The NHS app is NOT the NHS Covid 19 app and does not track or ping you. Click here to download the NHS app and click here to understand the difference between the NHS Covid-19 app and the NHS app.

Should you be travelling from aboard please bring either your proof of negative test from entering the UK, or your own national proof of vaccination. If you have any questions or concerns at all please let us know.

 

AT POINT OF ONINE REGISTRATION

All in-person attendees complete a health declaration stating they will not attend should they or a household member be experiencing any symptoms, isolating, and unwell or have recently tested positive

PRIOR TO ARRIVAL

Travelling to Stamford Bridge: All guests travelling to Stamford Bridge on public transport should follow the government guidelines on wearing masks.

Do-not attend site if:

  • You show any symptoms of COVID-19 such as ahigh temperature, a new continuous cough or a loss or change to your sense of smell or taste (A list of symptoms can be found on the NHS website)
  • You have recently come in to contact with anyone who has COVID-19 or is exhibiting the symptoms of the virus mentioned above.

Track and Trace:

To work with the NHS on the track and trace system, we expect each attendee to fully comply with the ‘Track and Trace’ guidelines. We will be collating a guest list to include all delegates, contractors and staff, and to alert the venue and NHS any possible infection immediately.

Background

UPON ARRIVAL

  • You will be greeted by the venues security personnel who have been trained on the new safety measures and will all be wearing the required PPE.
  • The security guards are there to welcome and maintain the flow of visitors arriving and exiting the site, to ensure everyone adheres to the social distancing guidelines.
  • We will also have security personnel carrying out socially distanced bag searches and controlling the use of the lifts to avoid cross-contamination. However, Guests will be encouraged to use the stairs where possible to limit the number of people allowed to access lifts at one time.
  • Appropriate queuing systems will be planned to enable social distancing at entry and exit points and would encourage staggered arrival and exit times for visitors to limit congestion.
  • Additional signage will be placed around the venue, event space and toilet facilities; to remind all personnel to adhere to the social distancing measures and emphasising the importance of good hand hygiene.
  • Hand sanitiser stations will be available at all entrance points to the venue and the rooms. There will be signage to encourage all delegates to use the hand sanitiser station on arrival.
  • All our permanent registration desks have been equipped with protective screens.

A traffic light system will be in operation – allowing attendees to make clear their preference for networking. All will be given the option at registration of selecting a Red, Yellow or Green wristband, which will indicate:

Red wristband – No physical contact, please keep your distance

Yellow – Fistbumps and elbowshakes only, please

Green – Handshakes are welcome

DURING THE EVENT

A safe space:

  • As one of the largest venues in London there is a lot of space available to avoid the need for large concentrations of attendees. In addition we have revised all capacities of rooms to adhere to 1m social distancing with mitigation measures implemented and we will work with the venue to determine appropriate capacity and crowd density for individual events based on the Government’s social distancing guidance.
  • Each room comes equipped with its own entrance and exit, toilet facilities and food and drink stations. A one way system will be established within the room with signage for delegates to follow.
  • Stationary handouts in delegate packages will no longer be offered.
  • We will follow current Government guidance on the use of face masks with necessary PPE available for attendees should they wish to use.
  • All attendees will have badge scanning functionality within the event app – allowing them to exchange details with others digitally rather than via physical business cards

 

Speakers:

Microphones will be thoroughly disinfected and coverings changed between use, with no sharing of mics between panellists on the same session

Additional spacing between front row and stage

A speaker prep room, away from the conference, where you can go at any time to be away from the main event

We will reiterate that session attendees respect the speakers wish to network indicated by their coloured wristband – particularly post presentation. A speaker room will also be made available to be away from the main event as desired.

 

Catering:

  • All catering tables will be cleared and cleaned down after the allotted time for break or lunch to limit the amount of guest movement throughout the day.
  • We have revised all menus to come individually wrapped or packaged, using disposable cutlery. We have discontinued serving drinks in re-usable cups or re-fill water bottles for the time being. However, all disposable cups and bottles are recyclable.

Lunch will be in a standing bowl food format, with attendees able to spread out across the vast space of the “Great Hall” – one of London’s largest indoor venues.

The gala dinner is seated and we will be applying a smaller ratio of chairs to table size than usual.

 

Enhanced Cleaning:

  • The venues cleaning contractor ‘LSS’, will follow the guidelines for preparation and maintain the cleanliness and hygiene of all the rooms. They will be undertaking a deep clean of each event space before and after an event and will be cleaning the space at agreed periods throughout the day, paying particular attention to high contact surfaces.
  • All common use equipment is to be disinfected before and after each use and only handled by LSS personnel wearing the correct PPE.
  • Non-touch waste bins will be available around the venue and emptied regularly.
  • Visitor toilets will be closed every 30 minutes for cleaning on rotation.
  • Over the summer the venue has upgraded their ventilation system to ensure it draws in fresh air – not recirculated

 

Ongoing Monitoring:

All of the above measures are to be monitored by all area personnel in control of the event and rigorous checks will be carried out by line managers/operational staff to ensure that the necessary procedures are being followed at all times.